PKV Personal Training

Private Personal Training / Semi-Private Training / Online Training Coach

Terms & Conditions of Service

All Private Personal Training & Semi-Private Training Clients are required to complete a screening and waiver form on their first visit.

By purchasing any training package, you are agreeing to the terms and conditions of service.

  • Scheduling Appointments: Appointments are to be scheduled directly with your trainer at days and times mutually agreed upon. Clients are encouraged to book repeat appointments where possible to secure their times for the duration of their training term.

  • Payment: All Private Personal Training & Semi-Private Training sessions & packages are to be paid for in advance.

  • Late Arrivals: Clients are expected to arrive on time, ready to train. Late arrivals will finish at the previously scheduled time. Your appointment time includes a 5 minute window each side of your start time, so you have time if you need to change, or to record body stats.

  • Training Term: Your 4, 6, 8, 10 week package term starts from the date of your first scheduled session, not the purchase date, so you can purchase a training plan or gift certificate in advance. Weeks run consecutively from your start date. Sessions will not be extended into weeks outside of the allocated time frame and will be forfeited if not used within the time frame outlined, agreed and paid for.

  • Training Term Exceptions: A gap week within a package term for holidays, event etc, will only be permitted without loss of training sessions when mentioned to your trainer prior to beginning your package term. Absence without prior notice, or late notice after beginning your term will result in sessions lost.

  • Adherence: Adherence & consistency is crucial to your progress, if you fail to schedule and attend any session as outlined and agreed in your package, it will be up to you to reschedule and use that session within the package period. eg. 6 week package x3 sessions weekly, if you only make 2 sessions in one week, you must schedule to use the remaining session within that 6 week period from the starting date or the session is forfeited. 

  • Cancellation policy: Appointment cancellations must be done by contacting your trainer directly, allowing a minimum 12 hours notice before the scheduled appointment. If a client fails to give adequate notice they will forfeit that training session. Cancelled appointments with the minimum 12 hours notice given, may be rescheduled for any agreed time within the paid 4, 6, 8, 10 week term. Ideally, the client should reschedule for another time or day within the same calendar week.

  • No show policy: If a client fails to show up for a scheduled training session, they will forfeit that session.


  • Client Health: Any changes with regard to a clients health or injuries, must be brought to their Personal Trainers attention before the next training session.

  • Client Safety: The personal trainer has the right to cancel a training session where he/she feels the client is not fit to participate due to injury, illness or other reason where the client may be at risk.

  • Early Termination by Trainer: The personal trainer has the right to cut short any training package where there is potential risk to a clients health, and will return payment less the FULL value of sessions completed up to the termination date. Less €40 for each 45 minute session completed, regardless of their training package.

  • Early Termination by a Client: If a client chooses to terminate any training package, they will be reimbursed less the FULL value of sessions completed up to the termination date. Less €40 for each 45 minute session, regardless of their training package.

  • Breaches of Terms & Conditions: PKV Personal Training reserves the right to refuse the renewal of training services for individuals who show repeated disregard and/or breaches to the agreed terms and conditions.

  • Appointments rescheduled by your trainer: If for any reason your personal trainer needs to move one of your sessions, it will be carried over to the end of your term and you will not lose it.

  • Waiver: All clients are asked to be aware that as with all types of exercise, there is an inherent risk of heart attack, fainting, muscle or joint pain, injury or other damages. All clients agree to assume all responsibility for any risks, injuries or damages which they might incur as a result of their participation. All personal training, semi-private training and online training clients agree that they, their heirs or legal representatives forever release, waive, discharge any claim, and covenant not to sue PKV Personal Training, Peter K Vaughan, owners, landlords, other persons involved with PKV Personal Training, or insurers for any injury, damages or death caused as a result of their participation in any type of physical training program.

By purchasing any training package, you are agreeing to the terms and conditions of service.

The terms and conditions are there to protect the client from injury, to ensure fairness between trainer and client, to encourage adherence to the training package you choose, set out to complete and agree to at the beginning. To reduce loss of earnings due to rescheduling of sessions outside of agreed terms. 2018 saw >€9,600 lost as a result of appointment cancellations. It is required that you give a minimum 12 hours cancellation notice so there is the chance to offer the time to another client, and that you reschedule your session as soon as possible and within the period paid for.